Chief of Staff (CoS)

Location: San Francisco Bay Area, California

Employment type: Full-time

Compensation: $80,000 - $150,000 per annum, depending on experience and qualifications, with competitive benefits package

Reporting structure: Reports to CEO

Contact: careers@evitable.com

Application form: link

Start date: Nov 2025

About Evitable

Evitable is a non-profit organization with a mission to make people aware of the dangers of AI, and aware that we can and should prevent further progress towards Superintelligence. 

About the Role

Help shape and support a new movement to push back on A(S)I inevitability. Coming in as one of the first hires means that you will be closely connected to our CEO and all aspects of our work--getting significant insight into our overall organizational development and evolving programs. You’ll support and amplify the work of our CEO. You will be required to work closely with the CEO, and be able to make quick decisions that represent their strategy and vision.

Key Responsibilities

  • Develop and implement a plan for supporting and amplifying the CEO’s work. 

  • Take the initiative to organize and prioritize the CEO’s efforts; pro-actively seek and incorporate feedback; and shape processes that enable you to be proactive (e.g., establishing what level of sign-off is needed when). 

  • Work directly with the CEO to manage and make the best use of their time. Specific responsibilities could include:

    • Running daily meetings with the CEO, resulting in actionable TODOs 

    • Accompany and support the CEO in meetings, including meeting prep, preparing backgrounders, proposing action items, and assigning and driving execution on follow-up tasks. 

    • Identifying, tracking, and supporting execution of TODOs, including preparing drafts, handling correspondence, or conducting research

    • Coworking on Org plans and roadmaps

    • Meeting preparation

    • Email and calendar management 

    • Travel support and logistics (may include accompanying CEO on some trips)

  • Contribute assertively to strategic discussions, assisting the CEO to make final decisions.

  • Run with specific projects delegated to you by the CEO “on the fly,” representing the CEO to others in the org in such cases to drive execution, including delegating tasks to other team members. 

  • Support the growing Evitable team in a wide array of tasks and projects related to organizational development and operations. 

Qualifications

  • Required

    • Purpose-driven and aligned with Evitable’s mission to make people aware of the dangers of AI, and aware that we can and should prevent further progress towards Superintelligence.

    • 3+ years of experience supporting C-suite executives or executive directors.

    • Impeccable reliability, organization, and conscientiousness. A track record of getting things done and meeting deadlines by prioritizing effectively.

    • Experience successfully setting up and running new systems and processes for executive organization and time management.

    • Exceptional written and verbal communication skills, with the ability to adapt to different stakeholders and contexts.

    • Fluency in Google Workspace, Apple OS, Microsoft Office, Slack, Asana, or good at picking up new tools.

  • Nice to Have

    • Familiarity with non-profit administration and compliance.

    • Experience managing upwards.

    • Experience hiring, training, and managing Executive Assistants and Virtual Assistants.

    • Familiarity with the technology policy, safety, ethics, and/or activism ecosystem.

Work Authorization

Applicants must be authorized to work in the U.S. 

Typical Application and Hiring Process

  • Submit resume/CV and application form

  • 30-minute screening call 

  • Paid work test

  • Hour interview with a panel

  • Hour interview with panel and/or CEO

  • Reference checks (2 professional references)

  • Offer

  • Note that in some instances, we may opt to include a work trial before the offer is made.